Reduce PDF File Size Without Losing Quality

Reducing the size of a PDF is now an essential skill in the workplace or at school and the knowledge of it is quite important. It is definitely easy and fast to use a desktop tool to compress your PDF size and more importantly, the quality of your file will usually be subject to no sacrifice. This blog is created to instruct you on how to reduce PDF file size without losing quality by using a desktop new in the market this year–WorkinTool PDF converter.

Last updated on Jan 26, 2022 by Eric Written by Eric
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Reduce PDF File Size Without Losing Quality

How to Reduce PDF File Size Without Losing Quality (Using WorkinTool)

how to reduce pdf file size without losing quality

Have you ever been bothered by exceeding the maximum PDF (Portable Document Format) size? It has always been a pain in the neck, especially when it comes to the E-mail attachment or file uploading sector in a website. Therefore, it is important to know an effective way to compress your PDF file size. However, sometimes, the quality of your PDF file will be sacrificed when its reduction is finished. So is there a good solution to PDF compression? Well, yes. Please follow this blog to know how to reduce the size of your PDF file without losing quality by using a piece of useful desktop software–WorkinTool. Most importantly, it is fast and easy.

In this blog, it will cover the following topics:

  1. How to Know The Size of Your PDF File
  2. How to Reduce a PDF File Size Without Losing Quality Using WorkinTool
  3. Why Should You Use a Desktop Tool to Reduce Your PDF File Size

So let’s begin.


How to Know The Size of Your PDF File

how to reduce the size of your PDF file without losing quality

Before reducing your PDF file size, you should firstly know what it is.

You can simply click your file, tap the right button of your mouse and choose the Document Property part. Then you will see a window popping up and you will find the information–size in it. Here are the specific steps below:

  • Step 1 Click your PDF file, tap the right button of your mouse and choose the Document Property part.

determine pdf size step 1

  • Step 2 A window will show up and display the information needed–size.

determine pdf size step 2


How to Reduce a PDF File Size Without Losing Quality

Using WorkinTool

Now, you have the idea of what your PDF file size is. All you need to do is to reduce it by using an easy and useful PC tool–WorkinTool, which is able to make your PDF smaller without losing the quality of your file.

workintool feature logo

WorkinTool is a comprehensive PDF file management desktop tool that is easy to use in most operating systems. It is designed to solve all your PDF-related problems like compressing, merging, splitting, editing, converting needs, and more. For instance, you can reduce your PDF file size without losing quality in an instant if PDF compression is what you want.

Basically, you need only four steps to expect a perfectly reduced PDF file. So it is quite easy and fast, even you are a beginner for PDF size reduction. But before your compression starts, you should instill WorinTool in your PC and you can download it for free.

Now let’s begin the compression.

  • Step 1. Open the tool, find Tool BOX, then choose Compress PDF and click on Select PDF file or just drop your file(s) to this area.

reduce pdf size in workintool step 1

  • Step 2. Choose the compression type that meets your requirement, alter the save path if you want to and start your reduction by clicking on Convert

reduce pdf file size without losing quality in workintool

Notes: There are two types of file compression for you to choose:

  • Normal Compression: The result will focus on the quality more instead of the compression. You will expect a PDF file with medium reduced size but the best quality. Your file will normally be shrunk to 65% of its original size.
  • Extreme Compression: The result will emphasize the size reduction and produce as smallest files as possible without losing quality. The estimated compression will be 85% of the original file size, but the quality of the reduced file will be 100% guaranteed.

Step 3. Click on Open file and to find your compressed file(s).

reduce pdf file size without losing quality in workintool last step

Here are the results:

a comparison of file sizes before and after compression

Please also find the comparison of the file qualities:

the quality of the original file
The Quality of The Original File
the quality of the file with normal compression
File Quality After Normal Compression
the quality of the file with extreme compression
Quality: Extreme Compression

As can be clearly seen, there is no actual quality sacrifice shown in this file after its reduction no matter which sort of compression you choose. But the size of the file indeed becomes smaller.

Now you can easily enclose it in the attachment of your E-mail or upload it onto your online system with a file size limit.


Why Should You Use a PC Tool to Compress Your PDF File Size?

how to reduce pdf file size without losing quality

Some users will probably argue that it will be much simpler and quicker to reduce PDF file size through an online PDF compressor. There is no denying that you will not be disturbed by the process of downloading and installing a tool by using an online PDF reduction converter.

However, there are three reasons why you should use a PC Tool to reduce PDF file size.

  • It will be easier to trace the file records with the help of a PC tool.

Every time when you complete the reduction through or leave the page of an online PDF compressor, you will find that the compression records are all gone. You have to reopen the page and repeat the entire shrink procedure if you intend to have your previous files compressed again.

With the assistance of a PC tool like WorkinTool, you can find your history files without difficulty by clicking on the first column on the right-side navigation. Here is an image to show you how to find them.

find recent files in workintool

And then, you can re-compress the one you wish to optimize by clicking on Compress PDF on the right bar.

  • It will be safer to use a PC Tool to reduce PDF file size.

An online PDF reduction converter requires internet access, so uploading your file to it can sometimes be risky, especially when it comes to data privacy. You will no idea of how the data in your file will be stored and processed after your compression is finished. Also, it is unlikely that you resort to an online PDF optimizer if there are sensitive or classified data on your documents.

Therefore, it is absolutely safer to use a PC tool to make small PDF files. As there is no internet connection involved, all your file size reduction work is completed on your own computer. Also, all the optimized files will be stored on your computer and the records of the uploaded documents can be traced in the software. So there will be less likeliness to worry about the security of your data.

  • It will be more powerful to use a PC Tool to reduce PDF file size.

While an online PDF compressor needs internet access to operate, a desktop tool can make the most of the potential of your PC’s operating system regardless of internet connection.


Final Thoughts

how to reduce pdf file size without losing quality

Learning to reduce PDF file size without losing quality is a useful tip that everyone should know. Without this knowledge, it will be quite painful if your PDF file size is too large to send or upload.

That is why you need a user-friendly and practical desktop tool to help you reduce your PDF file size without losing quality. With WorkinTool installed on your computer, you will find PDF compression will never be easy and fast like this.

So have you ever tried WorkinTool? Please leave a comment if you have already tried it.

Looking forward to your feedback.

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Written by Eric
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