4 Easy Methods of How to Save PowerPoint as PDF Files

This guide can be a really good hand for how to save PowerPoint as PDF files. Both PPT and PPTX are supported in WorkinTool. Plus, your documents will be saved as high-quality PDF files without losing the original format after the conversion. So, if you have any related problems, check this to find out the solutions.

Last updated on Feb 22, 2023 by Betty Written by Sebastian
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4 Easy Methods of How to Save PowerPoint as PDF Files

To create a business PPT Presentation to show all your ideas to clients, or just an artful PPT to teach kids is hard for everybody. However, Once you made one, you don’t want others to change your work. You might want to save it as a PDF file considering both safety and readability issues. In this article, we will show you four easy methods on how to save a PowerPoint as a PDF file, with or without notes.

Within the techniques below, your work will only be transferred to high-quality, versatile PDF files in 5 steps.


Save PowerPoint as PDF Files without Notes


Using WorkinTool PDF Converter

Microsoft Office has built-in functions which allow converting PPT to PDF itself. Anyhow, not everyone has access to costly software. Well, in this scenario, WorkinTool PDF Converter offers the best online and offline tools for you. It’ll let you turn the whole PowerPoint into a PDF file without Adobe Acrobat and others.


  1. Open WorkinTool PDF Converter
  2. Find “PPT to PDF” in the right Toolbar.
  3. Drag and drop your PPT files into the window or click “Select” to add them.
  4. You can add more files and change the saving location from this window.

save powerpoint as pdf

Wait for a few seconds till the popped-up window shows you success.

save ppt as pdf - workintool


Here, PDF is not the only option our platform provides. After you change the PowerPoint (Word or Excel) to PDF format, you may also use other functions to change all the slides. If your PPT presentation requires you to insert a PDF file, you might want to use a PDF converter to PowerPoint.


Save PowerPoint as PDF By Using Microsoft Office

Therefore, if you already have access to the software, you may want to try this built-in function. You can save a PowerPoint as a PDF just after you’ve created it. You can also choose to save a copy of an existing presentation under a new name, to a different location, or using a different file type. Likewise, you will also want to save periodically when you’re creating and editing a presentation to prevent any loss of work.


  • Click “File” in the left Toolbar ➡ Tab “Save As” button.
  • Find the PDF format from the drop-down menu.
  • Then enter a name for the file and click “Save“.

save ppt as pdf without note


Save PowerPoint as PDF with Notes Included


Save PPT Presentation on Windows


When you convert PowerPoint to PDF format, only the slides will be exported. If you also want to include the extensive notes that you’ve added to each slide, then you’d need to print the PPT file as a PDF. This way, all added notes will be included below each corresponding slide.

Here is what we do.

  • Steps 1-2 are the same as above.
  • You click the “File” ➡ Tab “Save As“. Choose the PDF format from the drop-down menu.
  • This time don’t click “Save”.  Choose “More options” and you will get a window like the one below:

export pdf options button-office

  • Now click “Options” for the next step. But there are two more buttons you can try.

Standard: High-quality version of the document, suitable for publishing online or printing out.

Minimum Size: Lower-quality version of the document. Also, suitable for publishing online, but ideal for when you need to send the document as an email attachment, as it reduces the size of the PDF file.

  • Lastly, there are more options for you to select. You can change the slide range, publishing options, and non-printing information to other settings. To change the number of slides per page or orientation, pick Notes Pages from the “Publish what” drop-down menu. To save it with notes, you need to click “Include comments”.

pdf with note option button

There, you get a PDF file with every bit of notes from the original PPT presentation. This is one way how to convert PowerPoint to PDF.

save ppt as pdf with note


😉Shortcut theExport” button.

You can also save a few steps by clicking another different button “Export“.


  • Choose “Export” from the “File” Toolbar.
  • Tap “Create PDF/XPS” from this window below. It also says that you can select other export formats to transfer, like videos or GIFs.

export ppt as pdf-office

  • After this, it will lead you to the exact window of the earlier method as we have mentioned before.

export pdf options button-office

You can optimize it for two different versions to publish.


  • If you want a PDF file with notes, click the “Options” button.

pdf with note option button

  • Same as before, select the “Include Comments” blank and tap “OK” to save your option. You may also select other options to help make your outing PDF work more useful.

Voilà!  Here’s your PPT presentation with all the comments you need.



  1. If you only want to save the current slide as a PDF, choose the Current slide.
  2. If you want to save specific slides as PDFs, range them in From and To boxes in slides(s).
  3. There are more than just saving slides, you can only save comments, handouts, or Outline view. Under Publish what, pick the corresponding option. You can decide when to show the number of slides in the “Slides per page” box, and also the display order (Horizontal or Vertical).


Save It on Mac

If you’re using a Mac and you can’t find these options, you can try to take a look at the Apple Official website for converting keynote presentations to PDF, Microsoft PowerPoint, and more. It offers methods on how to convert PPT to PDF on Mac. However, we haven’t proven it. Since it comes from the official website, we believe it is feasible and convenient for users.

save pdf with note on mac

PS: If you are a Mac user, Keynote might be more suitable for your work on the Mac system.


To Wrap Up


As you can see, saving PowerPoint as PDF files is not a complex process. Even if you don’t use Microsoft Office for any reason, you can still turn it into a readable PDF document. However, if you want to make your business presentation truly fancy and convenient for everybody, you should consider getting this WorkinTool PDF Converter. You will find all of our useful tools in the toolbox.

We hope this guide can be of help. You can choose either one of the methods above that suits you best.  And lastly, may all the good luck with your work.

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