How to Combine PPT Presentations | 4 Free Approaches

This is a three-way guide on how to combine PPT files, including copying and pasting slides, reusing slides, PPT to PDF conversion. We provide a simply copy-and-paste method to add slides from other presentations to the original PPT file. We also introduce how to merge slides via Reuse Slides and Insert from Object features within Microsoft PowerPoint platform. Apart from them, there is a solution by uttering WorkinTool PDF converter to combine PPT files into PDF.
Take around 4 minutes on more information.

Last updated on Mar 21, 2023 by Betty Written by Orlando
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How to Combine PPT Presentations | 4 Free Approaches

In this tutorial, we introduce four ways on how to combine PPT files based on different conditions. It covers three approaches to add PowerPoint slides into another file, and another method applying to a WorkinTool PDF converter to make the combination faster.

There are many things you can do with Microsoft Office, and particularly for PowerPoint, it is a fine tool to exhibit your goods, share your ideas, introduce a design, etc. Almost everyone will use it when making a presentation. In many workplaces, a piece of work may be distributed to several cooperators. Because Microsoft Office doesn’t support concurrent manipulation, there is a great need to merge PPT slides before the presentation.

PowerPoint is powerful enough and free to deal with most occasions in this case. But if the presentation contains a large amount of pages, you may consider merging multiple PPT files in virtue of a PDF converter.

How to Combine PPT Presentations in Microsoft PowerPoint

There are three methods to attach more slides from other PPT files into the main presentation. You can simply copy and paste your pages in any version of Microsoft PowerPoint, but you may not see functions like Reuse Slides and Insert from Object under PowerPoint 2016. Or the instructions may not be the same. So check the compatibility before you move to these approaches.

Copy and Paste Your Slides to Combine PPT Documents

Although it seems pretty easy to do a copy-and-paste, there are some things you may concern.

  • You can select all slides by Ctrl+A and then copy them.
  • There are two paste options: Use Destination Theme and Keep Source Formatting.
  • Use Destination Theme allows an automatic adjustment  in formatting when you paste the copied slides into the main presentation.
  • Keep Source Formatting makes your pasting stuff maintain unchangeable in formatting.
  • Locate the slide you want to attach to and paste.copy and paste slides in ppt

If you intend to fuse multiple PPT files in this way, you have to open all the documents you need and repeat the copy-and-paste for many times. It’s apparent that this method is time-wasting in this case.

Reuse Slides from Other PPT Documents to Combine

Compared with copy-and-paste method, reusing slides allows you to keep operating in one window without opening all the files you require.

To reuse the slides:

  1. Open your main PPT file (You are intended to blend other slides into this file).
  2. Find Home tab on the top toolbar.
  3. Click New Slide and choose Reuse Slides at the bottom of from the dropdown menu. reuse slides to add ppt documents
  4. Browse and select the PPT file you want to fuse. combine ppt files in reusing slides
  5. Make sure if you want your insets to keep source formatting or not.keep source formatting
  6. Right-click and decide whether you want to insert a single slide or all slides.insert slides from reuse slides

Open another file if you have more slides to input. Repeat this process until you have inserted all your presentations.

In this case, if you have quite a lot of PPT files, you may also suffer what you encounter applying simple copy-and-paste method.

How to Combine PPT Files by Inserting from Object

Inputting objects is a powerful function which supports any file that Microsoft Office can read.

With regard to PPT slides, we suggest you only apply this approach when you want to keep the source animation. Because this is a bit longer method and not always works very well.

We have a step-by-step guide on how to insert PDF into PPT. Since both PDF and PPT file formats are supported by this Insert Object function, there is no any disparity in detail. You can read the tutorial for more information.

How to Combine PPT with WorkinTool PDF Converter

We introduce an easy and fast way to fuse multiple PPT files. This method includes two main steps: converting PPT presentations into PDF files and then blend these PDF files. But before manipulating it, you may wonder why you need to transfer your PPT file into PDF.

Why Convert My PPT into PDF?

Initially, it is all about safety and working efficiency.

A PDF (Portable Document Format) file is a fixed-layout encapsulation that may include text, images, tables and other types of description to convey the whole information required. It is the most-used format when people send files to others.

In terms of safety, PDF documents are not editable by default, demanding technical support to make any change. You can also add watermark to PDFs protect your copyright and originality. If the file is confidential, there is an option to set up a password-protection to your file, so only those who know the exact password can read the contents.

As for working efficiency, this method will at most take a few minutes to accomplish a large quantity of combination.

How to Convert PPT into PDF

There are many free and premium PDF converters you can trust, for example, Adobe and WorkinTool. Here we take WorkinTool PDF converter as an example.

To convert PPT into PDF via WorkinTool PDF converter:

  1. Download WorkinTool PDF converter and open it. workintool feature
  2. Click Convert to/from PDF, select PPT to PDF. convert ppt to pdf with WorkinTool
  3. Drag one file into the platform or select from file.
  4. Drag more files or add files into the platform.ppt to pdf converting platform
  5. Click Convert.

How to Merge PPT Files into PDF

After converting all the files you need a combiner, go back to the home page.

Or you can:

  1. Open WorkinTool PDF converter.
  2. Find Merge PDF in the Tool Box.merge ppt to pdf in workintool pdf converter
  3.  Drag the main document to the platform or select from file.
  4. Add your files into the platform in sequence because the files will attach to the former one by default.WorkinTool PDF merger platform
  5. You may drag your file to change the order.
  6. Click Convert.

There are also many online PDF mergers, but you may encounter speed issue when involving multiple files. In this condition, we strongly recommend you utter an offline desktop PDF converter to achieve better performance in quality and speed.

Wrapping up 

If the amount of your files is not large, you can simply copy and paste, or use the Reuse Slides function to insert PPT slides into your main presentation.

When there is a demand keeping animation, you can insert your PPT file as an object.

If you are coping with a large sum of PPT documents, you may consider converting them into PDF simultaneously and then blend them into one PDF.

Why Choose WorkinTool

WorkinTool is one of the most prominent software service suppliers, devoting all our efforts to improve your office skills.

  1. Powerful features: We provide multiple magic working tools to help you work more effective and efficient. We endeavor to achieve all your expectations about office tools. Our ultimate aim is to equip you with powerful arm fires in the workplace.
  2. Professional Services: We are sophisticated in working tools, with 8-year experience as a professional SaaS provider.
  3. Security first: We make great efforts to protect our users’ privacy. Private information protection is our priority.
  4. Unlimited Times: In WorkinTool, you can use all the features for unlimited times.
  5. User-oriented: We try our best to satisfy all needs that our users expect and aim to provide user-friendly products.
  6. Safe and sound purchase: The entire payment process is encrypted with SSL.
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