Free Solutions on How to Reduce PDF File Size Without Losing Quality

Do you know how to reduce PDF file size on Windows and Mac for free? Don’t worry. Check out this post for the best solution, and get the WorkinTool tool to make your PDF job easier than before.

😍 1. 100% FREE to use all the features with NO ads.
🤩 2. Easy interface for users to edit and convert PDFs in THREE STEPS.
😎 3. Quickly edit and convert PDF files the way you want.
🥳 4. Multiple PDF features for users to operate without limit.
😊 5. Available for all office file format conversations.

Last updated on Jan 27, 2023 by Orlando Written by Sebastian
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Free Solutions on How to Reduce PDF File Size Without Losing Quality

Free Solutions on How to Reduce PDF File Size Without Losing Quality


PDF has become the primary format for people to present documents in their offices and in their daily lives. PDF documents such as magazines, government documents, and more such large PDF files often contain many images, tables, and text information. So storing these large PDF files takes up a lot of computer space, and it’s very inconvenient when you need to find one of them. In addition to the inconvenience of storage, it can be pretty inconvenient when you need to upload your PDF files to a specific location—for example, the court case management system in each state and county. In many electronic records courts in the United States, the space required to upload a file is less than 35 megabytes. You must exceed this specification to be able to upload correctly, and thus affect the progress of the work. Knowing how to reduce PDF file size can be a gigantic help.

Although you can use other PDF editing software to reduce the size of the entire PDF file by reducing the number of images and forms that take up the bulk of the PDF, however, this method can destroy the contents of PDF documents, and this method does not apply to some official documents. But you needn’t worry. In this article, we’ll provide you with another way to compress PDF sizes. There will be two different accessible and applicable free methods for Windows and Mac. Even if you have more than 100 pages of PDF documents, they can be compressed to meet your needs without influencing quality.


How to Reduce PDF File Size


Method 1: File Compressor to Reduce PDF Size


When it comes to reducing file size, the first thing that comes to mind is the file compressor. So after carefully comparing nearly ten popular file compressors on the internet, we chose WorkinTool File Compressor as the Top 1 software for this comparison. This tool is a standard professional document compression software. Not only is it a PDF document, but it can also compress many types of computer files. For example, the images, video, and PPT compression work equally well in this fantastic software. Its user-friendly interface and understandable navigation ensure that every user can easily use it to compress high-quality files to the desired size range. You can shorten the work completed with just a few clicks and seconds.


reduce pdf size compressor step 1


The PDF compression feature provided by this software offers users three compression modes. They are”Smaller,” “General,” and “Clearer.” The first option focuses more on the compressing level. On the other hand, the third option focuses on the PDF quality level. You can select any compression mode you want to reduce the size of the PDF. All PDF conditions and information are displayed in the PDF file processing window, which will show you the PDF file size before and after compression in detail. Help users have a more intuitive understanding of whether to meet their needs.


Now, let’s go to the specific steps on how to reduce PDF file size.

  • Download and launch this tool and click the PDF compression button.
  • Upload your PDF file. It is straightforward. You can select it on your computer or directly drag it into this function.
  • Then, manually decide the compression mode you want. Tap “Compress” to start the process, and you will see the process on the state bar.

reduce pdf size compressor step 2

  • Wait for several seconds, and you may check it in the saving folder you have set before.


Method 2: PDF Converter to Compress It


From another angle, you can also use WorkinTool PDF Converter to reduce the size of PDF files. Unlike the previous software, this PDF converter is a PDF format-based comprehensive function software. It does more than provide PDF compression. Users can also use it to edit PDF files from more directions. For example, the conversion of PDF format. Manage page content in PDF files, Watermark PDF, and more. You could call it a versatile PDF processing tool.


workintool pdf converter


Professional PDF editing tools like this one, which offers compression capabilities, are good. PDF file compression will have two options for the user as a choice. The first is to balance the PDF quality and the compressed file size, while the other is to compress the file to the minimum size. But of course, choosing this one will have to sacrifice some PDF quality for better compression results.


Here is how to use it to compress PDF size:

  • Download it and install it on your computer.
  • Then press the “Compress PDF” in the toolbar, and upload the PDF for later processing.

compress pdf converter step 1

  • Select the compression level that you want and alter the saving path. Then, click “Convert” to start.

compress pdf converter step 2

  • When it is done, check the compressed PDF file for the result.


How to Reduce a PDF Size on Mac:




Unfortunately, the WorkinTool PDF Converter is currently unavailable for Mac, so what can be done to solve this problem faster on Mac? In fact, it’s easier on the Mac to figure out how to make a PDF file smaller. Mac computers have built-in Preview software. It has some functions to edit PDF documents. Though those features are minimal, the built-in software is free to use. Of course, it pales compared to other third-party PDF editors, but the compression needs to be more influenced and meet the user’s basic needs. Now let’s see how it works.

Fortunately, the WorkinTool File Compressor software also has a Mac version available for users to use. But for those who want to make the PDF a little smaller, with no specific size requirements, using the built-in Preview program on the Mac will be much easier. It has some PDF editing functions. Although these are few and far between, they are built-in and are free to use on your computer. Of course, it provides only the most basic compression capabilities. There is no compression mode for the user to choose from. But the good thing is that the quality is guaranteed and can meet the basic needs of some users. Now let’s see how it works.


how to reduce pdf file size


  1. Open your PDF file with Preview software, and click file> Export.
  2. Drop down the “Format” menu and select PDF.
  3. Here you can see a “Quartz Filter” selection. Please select it and pick Reduce File Size.


More to Share


This article provides three different PDF compression software that can be used on Windows and Mac systems. Two of the WorkinTool software are similar in that they both support batch compression, which means you can compress multiple PDF files at the same time. It’s convenient when you’re dealing with various PDFs. However, there are slight differences between them. Because WorkinTool File Compressor is a professional compression software, it has more than three compression levels to choose from. Users can see the PDF file information in the process window. This is what the PDF converter doesn’t have. For Mac users, you can use Preview to compress PDF files directly. However, there are no options available.

But no matter which tool you end up with, we guarantee you’ll have an excellent compression experience. More importantly, both compression tools and MAC tools are free to use. So now is the perfect time to try these approaches. Even if we say more than your own experience, don’t hesitate. Take Action Now to reduce your PDF file size.

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