How to Compress Large Video Files for Email FREE

In this article, we intend to heal one of your headaches by discussing the topic-How to compress large video files for Email on Windows. We will provide two effective solutions: compressing large video files for email through desktop software–WorkinTool File Compressor and reducing large video file size for email via an online converter–Clideo.com. They prove to be helpful and FREE. Please start your reading to know the specific guides.

Last updated on Apr 11, 2022 by Eric Written by Eric
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How to Compress Large Video Files for Email FREE

How to Compress Large Video Files for Email on Windows | 2 FREE Solutions

It could give you an intense headache when your videos are too large to send via email since every provider has its own file size limit. Therefore, you have to wait for their uploading onto the cloud devices like OneDrive or Google Drive before sending them. For recipients, they ought to waste their time and tolerate the unstable downloading speed to get and view them. Then are there any relatively effective ways to solve this problem? Well, compressing large video files can be a better solution.

Today, we will discuss how to compress large video files for email on Windows with two practical solutions:

  • Compress Large Video Files for Email through Desktop Software
  • Compress Large Video Files for Email via an Online Compressor

Both methods prove to be helpful and useful. Most importantly, they are FREE. Now, let’s start our journey.


Something to Know Before Large Video File Compression

📌What is the maximum email file size limit?

An email file size limit applies to every email provider and even email client. That is why you can not add as many large files as you want in an email attachment. Here is a chart for you to understand the maximum email file size limit:

Email Provider Maximum File Size
Gmail 12.5 MB (Though the official attachment size limit is 25 MB, the actual one can be deceptive because Google encodes your email into a particular format before sending it. This process can double the size of your attachment. )
Outlook 20 MB (on all versions).
Hotmail 10 MB
Mail.com 50 MB (However, each file can only be 10 MB.)
Yahoo 25 MB
Zoho 12 MB (Each file can only be 10 MB.)
AOL 25 MB
ProtonMail 25 MB (You can send up to 100 individual files.)

For email clients:

  • Microsoft Outlook: 20Mb (per attachment)
  • Mozilla Thunderbird: unlimited
  • Windows Live Mail: 10GB (per email) and no more than 50MB per file attached

📌Why does a maximum email file size apply?

Every email provider sets a maximum file size limit mainly for security reasons. To put it specifically, much as a server is powerful enough to process hundreds of requests presently, it could result in a total system collapse if it has to deal with millions of large email files.

Hence, it is essential to master the technique to compress large video files so as to send them successfully and easily by email. Please continue your reading to know the guides.


Compress Large Video Files for Email through Desktop Software

As there is no built-in program specially designed for video compression, you definitely need a tool to realize this goal. Today, we will introduce you to a piece of helpful and free video compression software–WorkinTool File Compressor.

📕How to compress large video files for email via WorkinTool File Compressor?

1. Open the tool and find Video Compression.

choose video compression in workintool
2. Click Add files to upload your video(s).

compress large video files for email in workintool step 2
3. Adjust the settings below as you like and click Compress.

compress large video files for email in workintool step 3

Here is the result.

compress large video files for email in workintool step 4

📢Notes:

1). Two compression modes are optional in General Settings:

  • Smaller Size: It will compress your video to a size as small as possible while imposing only the slightest influence on its quality.
  • Clearer Output: It will export a video with a reduced size but without losing quality.

(Attention: It is hard to say which percentage at which your video can be compressed. It is a case-by-case issue as the quality after compression is what WorkinTool always aims for.)

Please see the results.

outcome by clearer output of workintool
Clearer Output
outcome by smaller size of workintool
Smaller Size

2). For output formats, you can choose to save your compressed video as a .mp4 file or its original format.

3). You can customize both video and audio qualities of the outcome with the help of Additional Settings:

📺Video 🎧Audio

Zoom

You can change the size of the content in your video. 

Bit Rate

The higher the bitrate of your audio is, the better its quality will be.

Resolution

The screen size of your video is adjustable through this function.

Sample Rate

Just like bitrate, it also decides the ultimate quality of your audio. The higher, the better.

Bit Rate

The higher the bitrate is, the better your video quality will be.

Frame Rate 

It decides the speed at which the images in your video are shown. The higher the frame rate is, the more still images are packed into each second of a video, which results in a larger size.

4). Batch compression is available in WorkinTool File Compressor. Hence, you can get multiple compressed videos with just one click.

batch compression in workintool

📣Something More to Say

📌What is WorkinTool and why should you choose it?

WorkinTool File Compressor is a powerful and all-around solution provider for mainstream file compression. Designed with a lightweight and simple interface, it makes beginners feel convenient to operate and you don’t have to be tech-savvy to complete a compression task with its help.

Here are some specific reasons for picking it:

💡Powerful
WorkinTool File Compressor boasts the following abilities:

Features Supported File Formats
Image Compression JPG, PNG, GIF and BMP
Video Compression MP4, WMV, AVI and FLV
Word Compression DOC and DOCX
PowerPoint Compression PPT and PPTX
PDF Compression PDF

Therefore, it proves a great help in the modern workplace and at school.

💡Two Compression Modes
There are two compression modes to get the custom reduced files based on your different needs: Smaller Size and Clearer Output.

💡Additional Settings Available
You can expect a further customized outcome by adjusting the video and audio qualities, including video resolution, bitrate and frame rate as well as audio bitrate and sample rate.

💡Batch Compression
You can export several shrunk video files with just one click.

💡High-Quality Guarantee
The compressed video files processed by WorkinTool will be saved without losing quality.

💡Green
There will be no ads involved in the course of your file compression and no intrusive watermarks on your outcome.

💡Utterly FREE
WorkinTool File Compressor is completely free for users currently, so all the features are accessible without a license payment and compulsory registration.


Compress Large Video Files for Email via an Online Compressor

An online compressor is of immense help for those who are unwilling to download and install a third-party tool on their PCs. Here, we will present you with a practical online video editor–Clideo.

Clideo is a helpful and free online video editor designed to meet nearly all your video requests. As a free tool, it wins the users’ recognition for its remarkable features, including video size reduction, and simple compression process. After your video is shrunk, you can preview the effect and choose to download it to your PC or save it to your cloud devices like Google Drive or Dropbox. However, there will be a logo watermark on your outcome if you are trying its free version. In order to erase it, you have to make a license payment.

📕How to reduce the large video file size for email by Clideo?

1. Open Clideo and find Compress.

compress large video files for email in clideo step 1
2. Hit Choose file to upload your video(s).

compress large video files for email in clideo step 2
3. Your video size will be automatically reduced based on Clideo’s algorithm and click Download to get your compressed video.

compress large video files for email in clideo step 3

Here is the specific information according to our trial.

😊Good News 😒Bad News
  • Easy-to-use interface
  • Simple compression process
  • No importing file size limit
  • Automatic Compression
  • Outcome preview possible
  • Cloud devices storage available
  • Batch Compression unavailable
  • Logo watermark on output for its free version
  • No compression modes or settings optional

Wrapping up

Compressing large video files can be pretty useful in the workplace so that you can send them via email effortlessly and instantly. We sincerely hope that you can pinpoint an ideal solution after finishing this article. However, it is strongly advisable to give WorkinTool File Compressor a try.

Now, are you ready to compress your large video files for email?

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Written by Eric
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