How to Record and Transcribe Meeting Minutes | Ultimate Tutorial 2023

Looking for a hassle-free way to record and transcribe meeting minutes? Look no further than the TransVoice app! This powerful tool delivers top-notch transcription capabilities that are sure to help you get the job done right. With features like automated transcription and easy-to-use editing tools, TransVoice makes recording and transcribing meeting minutes a breeze. Plus, it offers support for a range of customizable options, so you can tailor the transcription process to meet your specific needs. Give TransVoice a try today and see for yourself !
😎 30+ different features available
😆 Support multiple languages and dialects
😍 Various audio and video editing functions
😘 Provide instant translation and export
🥰 Intelligent recognition and transcription

Last updated on Mar 24, 2023 by Sebastian Written by Sebastian
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How to Record and Transcribe Meeting Minutes | Ultimate Tutorial 2024

Recording and transcribing meeting minutes are necessary to track crucial conversations, decisions, and outcomes from a meeting. However, manual transcription can be laborious, time-consuming, and prone to human error, which could lead to missing out on necessary details or misinterpretation of information. Fortunately, with technological advancements, we can now use speech recognition apps to transcribe audio into text form, making it more comfortable, faster, and reliable to prepare meeting minutes. These apps come in handy for students, professionals, and project managers who often deal with multiple meetings and need a quick and efficient transcription. In this article, we discuss how to record and transcribe meeting minutes by using these tools.

What Are Meeting Minutes and How to Make Them

Meeting minutes are a formal document that records the discussions, decisions, and action items from a meeting. They are an essential tool for keeping track of what was discussed, what actions were assigned, and their deadlines. Meeting minutes also provide a reference point for future meetings and can be used to resolve any disputes or misunderstandings that may arise.

what are meeting minutes and how to make them

To make meeting minutes, follow these simple steps:

  1. Prepare an agenda outlining the meeting’s objectives and topics for discussion.
  2. Take attendance and record the names of attendees present, including those with formal roles.
  3. Record the critical conversations, decisions, and action items.
  4. Document the action items and the person accountable for each of them, and track deadlines.
  5. Review and finalize the minutes for accuracy, including corrections of grammar and typos.
  6. Circulate the finished minutes to attendees and stakeholders.

These steps provide a simple template for creating accurate, efficient, and valuable meeting minutes.

How to Record and Transcribe Meeting Minutes by TransVoice App

The TransVoice app could be the perfect solution if you are searching for a transcribing app for your Android device. This is an extensive tool that includes all the transcribing features needed for both personal and professional use. The app enables you to transcribe audio, video, and images into text or vice versa. Following the conversion, the app also allows you to record an entire meeting content and transcription at the same time. Surely, in addition to the transcribing functions, the app provides other features, such as audio editing and translation, for better usability.

🎉 TransVoice App 🎉

transvoice logo

TransVoice is an application that allows you to transform recorded audio into text format. This app uses speech recognition technology, which is capable of recognizing different languages and accents. It is a helpful tool for people who prefer reading to listening or those with hearing impairments. TransVoice can be used to transcribe interviews, meetings, lectures, podcasts, and any other type of audio. And, here we can also use it to record and transcribe meeting minutes.
TransVoice offers straightforward and user-friendly features, including saving transcriptions in different file formats (e.g., .doc, .txt, .pdf) and editing and sharing them via email or messaging apps. This app also has the option to save and reuse frequently used phrases through the customizable dictionary and a feature to edit misspelled words and correct any speech recognition errors.

  • 30+ different features available
  • Support multiple languages and dialects
  • Various audio and video editing functions
  • Provide instant translation and export
  • Intelligent recognition and transcription

💳 Price

Free-trial Plan: Provide a 3-day FREE trial plan

Premium Plan: $3.99/month, $17.99/annual, $38.99/lifetime.


🤩 Pros:

  • Lower price than other apps
  • Up to 95% recognition accuracy
  • Enable transcription in multi-languages
  • Translating and transcription with fluency
  • Select six standard file formats for exportation.
  • No ads or pop-ups

🤔 Cons:

  • Temporary only on Android
  • More features are on the road




🥇 Record the Meeting:

transcribe meeting minutes transvoice

Step 1: At first, open TransVoice and Select the Recorder feature.

Step 2: This tool provides users with five different recording modes and an option to reduce noise. Pick one that suits your situation and start recording.

  • Forensics Mode: Forensics’ must-use mode uses highly-sensitive dynamic capture technology.
  • Conference Mode: Dedicated to meeting and class recordings to clearly capture a broader range of sounds.
  • Default Mode: Universal mode with Hi-Fi quality and best compatibility.
  • Music Mode: High retention of music sounds in the environment with reduced noise.
  • Custom Mode: Configure the audio quality, channel, and sample rate independently.

🥈 Start to Transcribe:

transcribe meeting minutes transvoice 2

Step 1: At first, once you have finished recording, you will have a conversion button to continue the transcription.

Step 2: Then, click on it and select the language you want to transcribe, then wait for the transcription to complete.

(Don’t worry, through our test, a 60 minutes meeting record only took us 3 minutes to transcribe.)

🥉 Additional Features

At last, as you’ve converted your meeting audio file into text, you should make some alterations or additions to the reader to make it a good meeting minute. In case you wish to do further editing apart from the primary transcription, this tool also offers the capability to do so:

Translation feature Trim audio length Copy text content
Export to six format Display audio with human voice Edit text content

transcribe meeting minutes transvoice 3

  • Translate: This feature offers two language options for translation, Chinese and English. However, you can copy the text content and paste it into the Voice Translate feature on the main page for translation to over 12 languages.
  • Cut: This function is similar to an audio trimming tool. For this reason, you can use it to remove unnecessary portions of the audio file by moving the timeline. Once you’ve selected the desired parts, click on the Crop button to apply the changes.
  • Copy: This software does not offer standard cutting, copying, and other related functions to avoid potential piracy issues. However, if required, you can use the dedicated copy function.
  • Share: While this software provides functions for users to convert the transcribed content to audio/video format. And also, there are text formats including Word, TXT, PDF, SRT for you to choose.

 Spotlight Features

Moreover, while considering all the transcribed text are all lines with no format for meeting minutes. Therefore, you need to use an editing function to make some changes:

  • Additionally, an editing button is available for users who want to make changes or rewrite the transcribed text.
  • The tool also includes a play button with adjustable speaking speed features. Although not intended for audio-to-text, this feature is helpful for individuals with visual impairments who rely on text-to-audio or image-to-audio conversion features.

🎊 More Features in TransVoice 🎊

How to Transcribe Phone Calls Transcribe Audio to Text on Android and Windows Record Audio on Android with High Quality Extract Audio from YouTube Video
How to Transcribe an Interview Transcribe Video to Text on Android and Windows How to Edit Voice Recordings Extract Text from an Image

Tips on How to Transcribe Meeting Minutes

  1. 👁‍🗨 Avoid Distractions – Meeting minutes require undivided attention, so make sure to avoid multitasking while transcribing.
  2. 🎤 Check your audio quality – Audio file quality should ideally be clear to ensure smooth and accurate transcription results. Choose a quiet location in the meeting venue and test audio capture levels before starting the recording.
  3. 📔 Organize the Notes – Organize the audio file and folder where the audio documents are saved for easy access during transcription.
  4. 🔊 Proofread carefully – Proofread minutes to ensure that you capture all relevant information.
  5. 🧰 Simplify phrasing and jargon – Use simple language rather than intricate phrases or jargon that could be confusing or require specialized knowledge.

In Conclusion

In summary, the process of transcribing meeting minutes has become much easier with the help of the TransVoice app. With this app, you can record meetings and have the audio transcribed into text form within a matter of minutes. After all, all it takes is a few simple steps, and you can have accurate and detailed minutes of a meeting. However, by following the above tips and tricks, you can make sure that the minutes are precise and accurate and can be used as a reference for future meetings. So, the next time you’re tasked with preparing meeting minutes, remember to try out the TransVoice app for a faster and more reliable transcription experience.