How to Add Subtitles to a YouTube Video on Windows | 4 Ways

In this article, we will discuss how to add subtitles to a YouTube video for FREE. We have divided the theme into two topics:
🎯How to Add Subtitles to a YouTube Video Before Its Uploading–3 Ways (a third-party tool-WorkinTool VidClipper, a built-in program–Video Editor and an online tool–Clideo)
🎯How to Add Subtitles to a YouTube Video After Its Uploaded-YouTube Studio
You will understand the useful tools and their guides for realizing these goals. However, it is strongly advisable to try WorkinTool VidClipper since it is simple, convenient, powerful and FREE without an output watermark. Please read on to find out the specific information.

Last updated on May 25, 2024 by Orlando Written by Orlando
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How to Add Subtitles to a YouTube Video on Windows | 4 Ways

Video is now playing an increasingly important role with the advent of YouTube. Therefore, people are making use of YouTube videos to fulfill their different objectives, such as idea expression, product promotion and digital marketing. In order to make the content fully understood, it would be better to use subtitles or captions to help the audience catch on. So inserting subtitles into YouTube videos is a critical skill presently. Today, we will discuss how to add subtitles to a YouTube video.

Why Need You Add Subtitles to a YouTube Video?

As mentioned above, YouTube has become a “battlefield” for individuals and enterprises. The main purposes of uploading a video are to share a person’s ideas, promote a company’s image, or undertake a video marketing strategy. Therefore, it is incredibly significant that the main contents of your videos are properly transmitted and comprehended. Obviously, subtitles or captions will be an easy solution to this problem.

Also, suppose the content in your video is presented in a foreign language. In that case, you must create subtitles in a universal language like English on your video for global users to understand it. Hence, adding subtitles to a YouTube video is pretty essential nowadays.

In this article, we will discuss this theme with the following topics:

Before It Uploaded on Windows?
  • With a Third-Party ToolWorkinTool VidClipper [⭐Hot]
  • Without a Third-Party ToolVideo Editor (Microsoft Photos)
  • Online–
After Its Uploaded on Windows?
  • YouTube Studio

How to Add Subtitles to a YouTube Video Before Its Uploading

There are many methods of generating subtitles or captions for a video before it is uploaded to Windows. This chapter introduces three ways to embed subtitles into a video.

1️⃣ How to Add Subtitles to a Video for YouTube with a Third-Party Tool?

A handy tool will be the easiest way to achieve this goal. Since the options vary in the market, which one should you choose? Well, here, we would like to introduce you to a practical video editor–WorkinTool VidClipper.

✅ WorkinTool VidClipper

WorkinTool VidClipper is a powerful video editor designed to solve nearly all of your problems concerning video editing. Besides, as a super multi-functional tool, you can enjoy a smooth all-in-one editing experience, including:

Therefore, it saves you the trouble of finding and installing each individually. Furthermore, VidClipper boasts a simple and clear interface that will help users. Much as there are so many features in this tool, its designers still strive to make it simple and convenient for beginners. For professionals, they can rely on VidClipper’s editing console to create professional-looking or movie-like videos with the help of the features.

In addition to basic video editing (video trimming, color correction, and audio adjustment), WorkinTool VidClipper provides you with multiple features to customize your videos. When it comes to subtitle insertion, you can determine the duration of each subtitle and its style. Therefore, you can make your videos conspicuous and gripping with the unique subtitles you set. Furthermore, your video project will be saved in the tool and can be retrievable at any time. More reasons for choosing WorkinTool VidCliper are listed here:

WorkinTool VidClipper: Enjoy Effortless Subtitle Insertion Process
workintool vidclipper logo

free download icon of workintool


⭐User-friendly interface ⭐No output watermark
⭐100+ stylish texts and captions ⭐Simple subtitle insertion process
⭐All-around editing features  ⭐60+ filters, 300+ transitions, 70+ overlay effects, 200+ elements and 600+ sound effects
⭐Multiple output formats and custom settings ⭐High-quality guarantee

💡 How to Use WorkinTool VidClipper?

Step 1. Open VidClipper and then click +New Project to activate its editing console.

click + new project in workintool vidclipper

Step 2. Hit Import to upload your video or drag it to the + area to fulfill this purpose.

import a video in workintool vidclipper

Step 3. Drag the imported video to the timeline below, then find Text > Add Subtitles.

add subtitles to youtube videos in vidclipper step 3Step 4. Enter your subtitles and customize them through all the adjustment features.

add subtitles to youtube videos in vidclipper step 4Step 5. Then click Export to get your subtitle-added videos.

add subtitles to youtube videos in vidclipper step 5

Step 6. Choose the export format, adjust the settings, decide on the directory, and then press Export.

export settings in workintool vidclipper

  • Video Formats: Six formats are optional based on your needs: MP4, AVI, WMV, MKV, MOV, and GIF.
  • Video Quality: Three standards are available, including High, Standard, and Normal.
  • Output Settings: Further video parameters can be adjusted to export more custom videos, such as video resolution and audio bitrate.


1). The duration of your subtitles is totally adjustable, and there are two ways:

🔑 Click the clock-like icon and then change the start time and duration in the new window.

subtitle style changing in vidclipper

🔑 Drag the progress bar starting with T to determine the final subtitle duration.

time adjustment in vidclipper 2

2). You can customize the subtitles with the help of the feature–Subtitle Style. You make the following alterations:

subtitle style changing in vidclipper

  • Subtitle Background: Four background styles are addable to your subtitles: plain background, black background, gray background, and stroke.
  • Font, Color, Size and Type: You can make these changes to export outstanding subtitles. Type refers to bold, italics and underline.
  • Align: The presenting direction of your subtitles is changeable through this feature, such as horizontal and vertical.
  • Transparency: You can determine how transparent your subtitles should be
  • Stroke: The edge of your subtitles will be made bold and its color can be adjustable.
  • Shadow: You can “decorate” your subtitles with shadow and its color is entirely up to you to decide.
  • Position: It is alterable by either adjusting the X and Y parameters or dragging your subtitle box directly in the video.

3). You can customize the notification settings during the output export; for example, a ringtone reminder, PC shut down, and no further operation.

exporting status in vidclipper

📝 More About WorkinTool VidClipper

📌 Can I edit my subtitle-inserted video further with WorkinTool VidClipper?

Of course. You can rely on WorkinTool VidCliper to edit your videos like a pro, such as

Add text to a video Insert transitions, effects, and animations into a video Add overlay effects to a video Add music to Instagram Post
Remove background music from a video Reverse a YouTube video Freeze frame video Pixelate a video
Make a video in slow motion Make a Split Screen Video Rotate a video Mirroring a video

Therefore, you can make your videos conspicuous and gripping with the unique subtitles you set. Furthermore, your video project will be saved in the tool and can be retrievable at any time.

Our Advice
💖Good News 💔Bad News
  • Completely free without signup
  • Simple and convenient
  • 100+ stylish texts and captions
  • Custom text settings, including text animation
  • Additional powerful editing features
  • High-quality outcomes
  • No output watermark
  • Bad OS compatibility
  • Limited output length–2 minutes (free version)

2️⃣How to Insert Subtitles into a Video for YouTube Without a Third-Party Tool?

Is it possible to include subtitles on a video for YouTube with a built-in program on Windows? Well, yes. If your operating system has undergone a complete updation, becoming Windows 10 or higher, then you will have a more powerful version of Microsoft Photos.

✅ Video Editor (Microsoft Photos)

In addition to its ability to view photos and play videos, Photos boasts useful video editing features, such as text insertion and filter addition. Hence, when you feel like resorting to a pre-installed tool on Windows only, you can trust the Video Editor equipped with Photos. However, this approach may be unsuitable for you if you are a frequent video sharer online or a professional video content creator.

💡 How to Use Video Editor (Microsoft Photos)? 

Step 1. Launch Video Editor by typing the same words in the search column beside the Win icon.

type video editor and find it in windows

Step 2. Click New video project and then add a name to it if you want to.

click new video project in photos

Step 3. Hit +Add to import your clip, drag it to the area below Storyboard and then click Text.

how to add subtitles to a youtube video in microsoft photos 1

Step 4. Type your subtitles inside the Text column, select a style and layout and then drag the blue progress bar to decide on the subtitle duration. Then press Done.

how to add subtitles to a youtube video in microsoft photos 2

Step 5. Click Finish video, choose the video quality, and then hit Export.

how to add subtitles to a youtube video in microsoft photos 3

Our Advice
💖Good News 💔Bad News
  • A pre-installed program
  • Easy to use
  • Animated subtitles supported
  • Completely free
  • No output watermark
  • Fewer subtitle styles
  • Unsuitable for frequent video sharers and content creators

3️⃣How to Embed Subtitles into a Video for YouTube Online?

Intend to put subtitles into a video for YouTube without any software? That is also possible when you rely on an effective and free video editor online. To save your time, we will present you with a widely-recognized online tool–Clideo.


Clideo is a globally renowned online solution to video editing. It is reputed for a variety of practical tools like video cutter, merger, looper and certainly subtitle adder. With its remarkable subtitle insertion tool, you can easily embed subtitles into your clip. Besides, it supports manual text and .srt file insertion. Moreover, Clideo can save your manually typed subtitles as a .srt file. However, limitations apply to its free version, such as storage number limit and output watermark. You need to upgrade to a pro verison so as to remove them.

💡How to Use Clideo?

1). Open Clideo’s tool–Add Subtitles to Video and then click Choose file.

import a video in clideo add subtitle to video tool

2). Choose subtitle insertion mode.

(Here, Add manually is recommended.)  

choose a subtitle addition mode in clideo

3). Type your subtitles, set the styles, drag the progress bar to determine the duration, and then hit Export.

how to add subtitles to a youtube video in clideo

4). Then, click Download to export your new clip with subtitles.

download video with subtiltes from clideo

Our Advice
💖Good News 💔Bad News
  • Generally free
  • Simple to operate
  • Two subtitle insertion modes
  • Ability to save manually typed subtitles as .srt files
  • Cloud storage devices supported
  • Compatible with all devices with internet
  • Internet access required
  • Watermarked output
  • limited project storage numbers (signup needed)

How to Add Subtitles to a YouTube Video After Its Uploading?

What can you do if you have uploaded your video onto YouTube? It will absolutely be cumbersome to download and re-upload it after the subtitles are added. Here is a quick way to help you with this situation–YouTube Studio.

✅YouTube Studio

YouTube Studio is the official editing console for YouTubers. This makes basic video editing possible when your videos are uploaded onto this platform, including subtitle creation.

💡How to Use YouTube Studio?

Step 1. Open YouTube and click on your account icon > YouTube Studio.

add subtitles to youtube videos in youtube studio step 1Step 2. Find Subtitles in the left toolbar.

add subtitles to youtube videos in youtube studio step 2Step 3. Then, choose the video to add subtitles and then set the language.

add subtitles to youtube videos in youtube studio step 3
Step 4. Click ADD below the Subtitles.

add subtitles to youtube videos in youtube studio step 4Step 5. Then, choose one of the three ways to generate your subtitles.
(Taking Type Manually as an example)

add subtitles to youtube videos in youtube studio step 5Step 6. Type your subtitles in the column, adjust the duration, and then click PUBLISH.

add subtitles to youtube videos in youtube studio step 6

📣 Notice:

1). Click + CAPTION to insert more subtitles.
2). There are three modes to add captions:

  • Upload file: Choose this feature if you have made your captions in advance.
  • Auto-sync: This function is suitable for a video with a speech in your set caption language. You won’t have to type every word manually as the transcript will be identified by YouTube, and all you need to do is to proofread it.
  • Type Manually: You can create your content through this option by typing your words directly in the console.

3). You can either change the parameters beside each caption or drag the text progress bar to adjust its duration.
4). SAVE DRAFT is a valuable feature to keep your work safe from file loss.

Our Advice
💖 Good News 💔 Bad News
  • No third-party tools involved
  • Three modes to add subtitles
  • Easy process for caption creation
  • Direct alteration of uploaded YouTube Videos
  • Caption styles unchangeable
  • File loss is possible without clicking SAVE DRAFT during an internet breakdown

Final Thought

Adding subtitles to your YouTube videos is a friendly action for your audience and subscribers, as they will have a clearer and more precise understanding of your content. We sincerely hope you can find an ideal solution when you finish this article.

However, if you are a Windows user, it is strongly advisable to give WorkinTool VidClipper a try since it is user-friendly, easy to use, and highly multi-functional to solve plenty of your problems.

Now, are you ready to insert subtitles into your YouTube videos?